← All tutorials

Match Payments to Expenses

🕓 2:30 PRO

Match your bank debit transactions with expenses to track payments and create expenses on the fly

  1. Open Transactions — Your imported bank transactions are listed here
  2. Start Debit Reconciliation — The system will suggest expense matches for each debit
  3. Review Debit Matches — Each debit shows suggested expenses with confidence scores
  4. Confirm Match — This creates a payment record and links it to the expense
  5. Skip Rule — You can create matching rules later
  6. Create Matching Rule — The keyword is auto-filled with the supplier name found in the transaction. Select an expense category so future matches are categorized automatically.
  7. Debit Reconciled — Reconciled debits disappear, leaving only unmatched ones
  8. Create New Expense — An inline form appears pre-filled with the transaction details
  9. Fill Expense Details — The amount and description are pre-filled from the bank transaction
  10. Create and Reconcile — The expense is created and immediately linked to the bank debit
  11. Create Tax Expense — Tax payments like VAT, IR, IS can be tracked as expenses in the taxes category
  12. All Done! — Your bank statement debits are now matched with expenses
  13. Verify Created Expenses — The expenses created from bank debits appear here with the correct amounts and categories
  14. Verify Reconciled Transactions — All three debit transactions now show a Reconciled badge